Privacy Policy
At JLP Financial we are committed to ensuring that the data you share with us is treated responsibly. We want you to be confident that the way we use, store and protect your data is done effectively and with the respect it deserves.
For the purposes of the General Data Protection Regulation (GDPR) (EU) 2016/679, the data controller is:
JLP Financial Limited
Office 2 Swaker Yard
2b Theobald Street
Borehamwood
WD6 4SE
Changes to this policy
This privacy policy is subject to change at any time. JLP Financial Limited will communicate any major changes to this policy on its websites or using other methods, where appropriate. Any changes to this policy will be communicated prior to them becoming effective.
Links to other websites
Our website may contain links to other websites not hosted or controlled by us. You should note that we cannot be responsible for the protection of information which you provide whilst visiting such sites and it’s important to tell you that this privacy policy does not govern these sites.
We accept no responsibility or liability for such other websites and you should always exercise caution when entering personal information online, paying particular note to the privacy statement applicable at the point you may enter such information.
Website
We use a third-party service to publish our website. We use a standard service to collect anonymous information about users’ activity on the site, for example, the number of users viewing pages on the site, to monitor and report on the effectiveness of the site and help us improve it.
Using our web-based ‘Contact’ services
If you use the ‘Contact’ feature of our website we will receive an email that may contain your name, email address, company/firm name/ subject and additional message. This information will not be shared with any other organisations.
People who email us
Our mail services use Transport Layer Security (TLS) to encrypt and protect email traffic between our servers and others that are running this feature. We do not force TLS with other mail services and any transmission encryption using TLS between your mail service and ours will be purely opportunistic. We recommend that all personal or sensitive information sent to us is done using a suitably secure method.
We also monitor any emails sent to us for malicious or prohibited content. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.
Use of data processors
Data processors are third parties who provide some aspects of our services. We have contracts in place with our data processors. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will not share your personal information with any organisation apart from us. They will hold it securely and retain it for the period we instruct.
What do we do with the information you provide to us?
All information you provide to us will only be used for the purpose it was collected for, or to fulfil legal or regulatory requirements if necessary.
We will not share any of the information you provide to Paradigm with any third parties for marketing purposes. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format.
Where we store your information
Client records will be stored securely in client folders on SharePoint Online, which is an enterprise-class Microsoft 365 cloud service that allows an organisation to store, retrieve, search, archive, track, manage, and report on digital documents.
SharePoint Online data is stored in secure Microsoft data centres (United Kingdom) and is encrypted in transit and at rest. SharePoint Online data will be backed up daily to a secure Datto data centre (United Kingdom).
How we look after your information and how long we keep it for
We use appropriate technological and operational security measures to protect your information against any unauthorised access to or unlawful use. We will retain your information for as long as is necessary to provide you with the services that you have requested from us or for as long as the law otherwise permits.
Transmission of information over the internet can be insecure, and although we employ measures to protect your information from unauthorised access, you acknowledge that we cannot always guarantee the security of information sent over the internet once it has left, or before it reaches our organisation.
Consent
We will collect your consent for processing any Personal Data other than for the provision and support of your services with us. You have the right to opt out of additional processing at any time by contacting us directly with your request.
Your rights
Under data protection legislation (GDPR), you have rights as an individual which you can exercise in relation to the information we hold about you. You can read more about these rights on the Information Commissioner’s Office (ICO) website at this link: https://ico.org.uk/your-data-matters/
Use of Cookies by JLP Financial Limited
When somebody visits www.jlpfinancial.co.uk we collect standard internet log information using Cookies. Our cookies are not used to identify you personally, they are used to make the site work better and allow us to analyse how it is being used. You can delete these cookies any time you want, but some aspects of this site may not work correctly without cookies.
What are cookies?
Cookies are small text files that are placed on your computer by websites that you visit. Websites use cookies to help users navigate efficiently and perform certain functions. Cookies that are required for the website to operate properly are allowed to be set without your permission. All other cookies need to be approved before they can be set in the browser.
How do we use cookies?
We use cookies to remember if you have agreed (or not) to our use of cookies on this site.
Videos embedded in our pages may use a cookie to anonymously gather statistics on how you got there and what videos you visited.
Google Analytics sets first-party cookies via a piece of JavaScript code. It sets four cookies automatically, and a fifth via opt-in. We do not make and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be upfront about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
How to control cookies
You can control and/or delete cookies as you wish – for details, see aboutcookies.org. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed.
If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.
How to contact us
If you would like further information about this privacy policy you can contact us using the details below:
Data Governance Manager
JLP Financial Limited
Office 2 Swaker Yard
2b Theobald Street
Borehamwood
WD6 4SE